Billing & Payroll
Manage visit review, readiness checks, EVV validation, Sandata submission, claim building, payments, billing configuration, and payroll export in one connected platform.
A connected financial workflow for providers
Billing and payroll work best when visit activity, documentation, EVV validation, claim preparation, payment tracking, and staff compensation are connected.
Visit Review
Review completed visits before claim creation and verify scheduled versus actual service details.
Individual Readiness
Confirm individual, payer, service, Medicaid, Medicare, and authorization information.
DSP Readiness
Validate DSP profile details before visits move through billing workflows.
EVV Validation
Check visit records for EVV readiness, missing data, and validation issues before submission.
Sandata Submission
Submit validated visits and monitor accepted or pending batches in a clear operational view.
Rejections & Resubmit
Review issues, correct claim records, and resubmit with fewer manual follow-up steps.
Claim Builder
Build claim batches from accepted visits with totals, units, service lines, and payer information.
Payments & Payroll
Track payment activity and support weekly payroll export from approved time and visit data.
From visit review to reimbursement
True Care System helps your team follow a structured billing path from completed visit records to claim creation, submission, payment visibility, and payroll preparation.
Visit Review
Review completed visits with scheduled time, actual time, units, DSP, individual, service details, and billing readiness before creating a claim batch.
- Completed visit table with filters
- Reviewed, pending, and exception visibility
- Pre-claim review before billing starts
Individual Readiness
Validate individual and payer information before claims are created, helping reduce avoidable billing delays and missing-information issues.
- Medicaid, Medicare, payer, and service readiness
- Authorization and eligibility visibility
- Clear ready or not-ready status
DSP Readiness
Confirm DSP profile readiness before billing, including active status, contact details, role, education, and required profile information.
- DSP readiness status
- Missing item visibility
- Supports cleaner claim preparation
EVV Validation
Validate EVV records before submission. Your team can quickly see ready records, exceptions, warnings, and records that require correction.
- EVV status and validation results
- Check-in, check-out, location, and duration review
- Fewer avoidable claim problems downstream
Sandata Submission
Submit validated visits to Sandata and monitor batch status. Accepted and pending records are easy to understand for billing teams.
- Ready to submit, submitted, accepted, and pending status
- Batch-level tracking
- Submission guide and response visibility
Rejections & Resubmit
When a record needs attention, billing staff can review the issue, correct the record, and resubmit without losing visibility into the process.
- Needs review, corrected, and resubmitted views
- Issue tracking by claim record
- Clear next action for billing staff
Claim Builder
Build claim batches from approved visits with service lines, units, payer data, amount totals, and draft status before final submission.
- Claim batch summary
- Units and amount calculations
- Submit, reopen, view, and void actions
Claim Tracking
Track claim status across submitted, pending, approved, paid, and processing states so office teams can follow the payer lifecycle clearly.
- Claim status lifecycle
- Amount and payer visibility
- Progress and claim trend overview
Payments
Track received payments, adjustments, net received amounts, remittance activity, payer summaries, and reconciliation progress in one place.
- Payment trend and payer breakdown
- Recent payment table
- Remittance and reconciliation summary
Payroll connected to approved care activity
Payroll tools help providers prepare weekly payroll from approved time, visit records, overtime rules, staff rates, and export-ready reports.
Weekly payroll run and export
Manage payroll periods, employee rates, weekly runs, export documents, and payroll detail rows with a structured review process.
- Weekly payroll period controls
- Employee rates and payroll history tabs
- DOC and PDF export workflow
- Overtime and extras support
Billing settings in one place
Configure provider setup, billing rules, service rates, payers, and programs in a single billing configuration center.
Billing Configuration Center
Keep billing setup organized across provider configuration, rules, rates, and payer programs.
- Provider Setup
- Billing Rules
- Service Rates
- Payers & Programs
Why providers need connected billing and payroll
A connected workflow helps reduce manual rework, improve accuracy, and support financial visibility.
Reduce manual work
Bring visit review, validation, claim creation, and payroll export into one workflow.
Improve readiness
Validate individuals, DSPs, EVV data, and payer setup before downstream billing steps.
Increase visibility
Give office and billing teams a clearer view of status, payments, claims, and exceptions.
Support reimbursement
Track claims, payments, adjustments, and reconciliation in a structured view.
Payroll accuracy
Support payroll preparation from approved visits, time data, rates, overtime, and exports.
Ready to connect billing and payroll operations?
See how True Care System helps providers move from visit review to claim submission, payment visibility, and payroll export in one connected platform.