PAYROLL • WEEKLY CALCULATION
Payroll Processing
Generate and review weekly payroll, overtime, approved extras, mileage, gross pay, print, and export outputs.
Payroll pages may contain employee identity data, compensation rates, tax settings, bank-account metadata, payroll totals, and reporting information. Screenshots in this public guide use redacted or demonstration information. Access must be role-based, logged, and limited to the minimum information required for payroll, HR, finance, compliance, or authorized management duties.
True Care System provides configurable payroll workflows and reporting tools. Providers remain responsible for verifying current federal, state, and local tax rules, wage-and-hour requirements, overtime rules, filing obligations, banking requirements, employee classifications, and payroll outputs with qualified payroll, tax, legal, or accounting professionals.
Purpose
Payroll Processing generates weekly payroll calculations from approved time and service records, then combines regular hours, overtime, training, sick time, holiday time, PTO, mileage, and other approved extras into employee-level payroll totals.
Header Actions
| Field or Control | Function |
|---|---|
| Generate Payroll | Calculates and saves the selected payroll period. Regenerating the same week updates the existing run instead of creating an uncontrolled duplicate. |
| Export DOC | Creates a payroll document for review, approval, and recordkeeping. |
| Opens a printable payroll view. |
Selection and Summary
| Field or Control | Function |
|---|---|
| Period Start / Period End | Selects the weekly payroll period, currently displayed Sunday through Saturday. |
| Staff Type | Filters the payroll calculation to all employees or an authorized workforce group. |
| Estimated Payroll | Displays estimated gross payroll with total regular and overtime hours. |
| Payroll Processing Summary | Shows the selected period, generation time, and the calculation policy notes used by the page. |
| Notes | Explains editable extra categories and document layout expectations. |
Employee Payroll Columns
| Field or Control | Function |
|---|---|
| Employee / SSN / Type / Rate | Identifies the employee, protected payroll identity, workforce category, and rate used. |
| Hours / OT Hours | Shows regular and overtime hours derived from approved sources and configured rules. |
| Training / Sick / Holiday / PTO | Editable authorized extra-hour categories included in the payroll document. |
| Mileage | Approved mileage eligible for reimbursement. |
| Regular Pay / OT Pay / Extras Pay | Separates core pay components for verification. |
| Total | Employee gross payroll total for the selected period before configured deductions and taxes. |